City of Oconomowoc Finds Success with Elements XS
Oconomowoc, Wisconsin - Oconomowoc Utilities’ Fleet Department has found success with Elements XS through a powerful combination of asset management, accounting strategy and reporting functionality. This has included many out of the box solutions and some customizations tailored to Oconomowoc’s needs.
The Fleet Department has a robust stable of assets that are broken down into Elements XS Asset Types based on common maintenance programs.
Oconomowoc has several departments using Elements XS including Water, Electric, Parks and Public Works. These departments create preventative maintenance and repair tasks on their assets and provide event specific information to help Justin Wild, Oconomowoc’s Fleet Supervisor, route the requested work as needed.
Justin took a very active role in implementing Elements and worked with the Novotx team on building a custom process that prepopulates all maintenance and repair tasks with critical information about each respective asset. This critical information like manufacturer, serial numbers and financial responsibility allow Justin to immediately order the required parts and bill the correct department.
Justin also worked with the Novotx team on creating an easy to use custom report that allows him to report on all materials used by a particular vendor during a user defined date range. This allows him to quickly reorder used parts with one aggregated pdf export instead of creating an invoice for each individual item, a reduction of work at least ten-fold. Next, Joey Rahn, Oconomowoc’s Office and Purchasing Supervisor, leverages Elements’ inherent accounting functionality to break down Fleet expenses by the asset’s department owner and additionally needed sub accounts.
Novotx’s out of the box reporting capabilities allow Joey to aggregate each Oconomowoc departments’ annual Fleet expenses as mandated by oversight agencies in the space of a day; a profound contrast to the two weeks this process formerly occupied each year
